This is another action research note on We Live Here – the Brighton and Hove Creative Councils project. You can read previous posts here. The last few weeks have been spent in parallel project planning and also starting the community mapping exercise.

We had a really good team meeting last week where we cleared a lot of ground which was great. Our next milestone will be a first workshop with external stakeholders – really interested parties from the City and then the launch of the project website.

One of the strengths of having a project consortium from a number of different organisations is that we are able to reflect very different views and because we have a lot of mutual respect turn these into constructive positive conversations.  I also increasingly believe that you do need some external sand to make a pearl in the organisational oyster and that a Council led project would be more more risk averse.  Hopefully with our close partnership we are going to be able to balance disruption and risk in a good way.

We are trying out an agile project management approach which means we are working in discrete iterations and then pausing for reflection. The first of these iterations will involve piloting our approach with 3 communities and also creating a prototype of the technology. This will take us to the end of February and we will then reflect before starting the next iteration. One of the things which we have also done in order to keep project direction and continuity between interations is to capture the values and aims that we mean to judge and manage our actions against. I will write more about this another time but they are:

  • Agile
  • Actively Open
  • Postive byproducts
  • Democratic
  • Creating self-efficacy

The wording is horrible – will correct before we publish properly.  In order to get organised we have divided the project into a few different work streams:

  • Mapping – Our method for finding and understanding the networks and spaces which already exist in the communities
  • Communication – straightforward updates etc
  • Engagement – talking to stakeholders about the project and getting them involved in developing the vision
  • Governance – how will the civic spaces work and also how will they interface the the Council
  • Technology
  • Project management and governance

Yes – we do seem to like the word ‘governance’. This is a slightly more granular breakdown than we had originally but it makes much more sense.  We’ve divided it up partly to eat the elephant but partly in order to keep use the whole project team to lead different strands of the work so that we keep a fresh perspective when we bring stuff back to gether in our two-weekly meetings.

We have made progress across all the strands and we hope to get the website up and running before we have our first project workshop with our wider stakeholders (not the communities we are working with) on the 16th December. More on that when we manage it. This post is concerned with the community mapping which we (public-i) are running.

What are we actually doing?
The aim is to create a picture of the 3 pilot areas that includes:

  • Engagement activities
  • Community activities
  • Civic spaces
  • Networks and interest groups

We want to understand the ‘network of networks’ in the area, identify the key people who connect these networks and also to work out where we don’t have connectivity. We will be looking at online and offline activity. Once we have this then we are going to be putting it together into a community directory website that shows everything we have found (subject to permissions – see below) – it should hold a mirror up to the community. We will then be holding an open spaces style meeting with the community to present some ideas as to what they could do with this – more on that in another post.

The methodology for this is built on the social media audit work but uses an additional Social network analysis questionnaire. We are taking a ‘snowball’ approach by starting with the project team and working outwards from there. In parallel we will conduct a physical walk around and online search which we expect to uncover some activity which is outside of the current engagement process – but we shall have to see.

I thought it would be helpful to list what we are using:

  • First iteration: SNA questnnaire and data collection sheet, Social Media Audit search and data qualification
  • Second iteration: Crib sheet of ‘nodes’ from the first iteration, A map of the area, SNA questionnaire (updated), AudioBoo or something similar (like this as found by Paul ) for capturing and geotagging physical civic spaces

The civic space prototype will be in the form of a community directory and will be built using Citizenscape – this is probably the nearest example we have in the meantime.

Our intention is to turn this mapping process into a self-reporting tool – we are trying to work out what the least possible intial information is to then be able to turn the process over to the community to map itself. This is going to be essential if this approach is not going to be incredibly expensive – as has been the problem with other social network analysis community projects. We’ll be working on this viral mapping in the new year once we have completed the bulk of the this iteration.

First interation vs 2nd iteration
Yes – we are using the word iteration in two senses – one to refer to the overarching project iteration and the other is within the mapping process. I am now talking about the mapping iterations.

We have, at time of writing, done the intial interviews witht the project team which has generated around 40 contacts across the 3 pilot sites. Its clear from the data we gathered that one of the sites has been the subject of a lot of prior engagement activity where the others have had less contact with BHCC in this way. Its going to be interesting to look at how this effects the implementation of the project across the different sites.

We are now filling in some of the blanks in that data (mainly where people knew organosations but not individuals to talk to) and also carrying out the online search. We will then have a short list of people within the pilot site communities to start talking for the next iteration of the mapping. I am hoping/assuming that the online search will throw up some activity that we don’t already know about.

When do we talk to real people?
This first iteration is very much within the project team but the next step is to speak to the communities that we will be working with. I say will be working with – the first step is really to find one person in the community who is reasonably active and connected (and should be highlighted by the first iteration) and then asking them to act as a community host – to introduce us to some people and go on a physical walkaround and point out civic spaces and important places.

Where BHCC has already been active this person should be fairly obvious which is both a good and a bad thing. Good in that we would be piggy backing on what is already a good relationship but bad in that realtionship already has embeded ways of working and outstanding promisies and commitments on both sides that we will of necessity be disrupting. Disruption is a good thing when you are trying to innovate but alarming for the disrupted. We are realising the strength of the project being supported by but not run by the Council in that we are able to be more disruptive that we would be from within the organisation but it is still have to be extremely careful to keep this as a positive activity.

We have also been extremely cautious (too cautious?) about taking the concept out to the public – hence our lack of a outward facing website for example – because we are still concerned that we haven’t got a simple and accessible way of describing what we are doing. Happily Jo Ivens has been making real progress with this and we think we are nearly there. Clearly this blog is no place for a simple and accessible description so I will leave the big reveal for the website launch.

There are a lot of sensitivies around actually taking this research into the field becuase we risk damaging important relationships – however we are have safeguards in place on this which I describe in the next section.

When talking about these concerns though we see a real range of feelings in the project team – which is probably helpful.  Speaking personally I find it fairly difficult to distinguish when we are ‘going council’ and being very risk averse and when we have legitimate concerns.  I hope this will start to become clearer once we are out and the field and talking to ‘real’ people.

However we need to crack on with this – the longer we wait to get people involved the more difficult it is to really co-produce the solution – we need to be a bit quicker and a bit bolder.

Research disclaimer
We need to get a research disclaimer agreed that will give some clarity to the people we are going to be asking for data from but which doesn’t restrict us too much. We need to give people reassurance that we won’t be just mining people’s address book but that we will treat information sensitively. We also felt it was important that we didn’t approach someone’s contact without permission or ideally an introduction so we have asked for that as well. The draft disclaimer is below though this is still subject to some editing:

We are conducting research as part of the We Live Here Project. You can read more about the project here. This first stage of the project involves finding out what networks, groups and active individuals are within your community and then we will be creating a directory for general use. This directory will include organisations and websites but will not have names of people unless they personally agree to be included in this way.

Your responses will help us to find these networks. We would like to include your responses in this directory but we will not contact anyone in your network without your permission. If you think that we need to exclude particular bits of information then please let us know and we will not make them public. In summary:

1) Any websites or organisational names you suggest will be included in the final directory
2) Any names you give us will not be used without the permission of the person
3) We will not contact anyone whose name you have given us without your permission
4) If you think any of the information you have given needs to be treated more sensitively then please let us know

This is now with the project team for discussion but please comment if you have any thoughts on this.

Statement of intent
This research disclaimer is going to be used with our ‘statement of intent’. We intend our work with the communities to be co-productive – we don’t want to dictate the shape of their civic spaces becuase we think its the wrong approach – and just wrong. it would be disingenuous howeber not to be clear about what our aspiration is however.

As an aside – I think this are two important elements of ‘network society engagement’:

  • We can’ pretend we have no agenda or beliefs so lets state them clearly from the start
  • Co-production means all participants should benefit so lets be clear about that as well

We are still working on our statement of intent but it will have the following elements:

  • We want to strengthen democratic process
  • We think we can help do with by creating a network of networks within communities
  • The governance of the civic space this creates needs to be managed by the community but we don’t know how
  • We aim to be Agile, Actively Open, Postive byproducts, democratic,to create self-efficacy

The question of governance of the civic space – and its curation – are big meaty issues that we are working on at the moment so we can have some draft proposals for the open meetings early next year.

What can we do for you
One of the other things we have added in before the second iteration is a very explicit ‘what can we do for you’ question. Once we start talking to our pilot sites we want to be gathering information about what they want and need from the start so that we can be confident of offering some positive by products for the project as planned.

Why are we doing this?
We are also starting to form a much clearer idea of what the benefits of these spaces could be beyond the wider democratic purpose which is so abstract. In short we think we will offer greater resilience within communities as a result of strengthening networks at the same time as providing an open space for people to tell their stories in a place where they will be listened to.

Next step will be to create some metrics that will help us judge how well we are doing against the many objectives and ambitions I have listed here.

Expect another post after our workshop in a couple of weeks – and expect everything to change as no plan survives contact with the outside world!